Give each distinct job its own sheet
Write the present problem beside that reference and mark where the work starts and stops. Then name the person or team that will inspect the result. Unknowns can stay as questions rather than being turned into guessed specifications.
Use the drawing to settle the boundary
A line marking or shaded photograph can show the section included in the quotation. Add a note if a branch, fixed internal or adjacent surface is outside the requested work.
If the next decision is inspection, repair or return to service, write that on the same sheet. It gives the provider a reason for the finish being requested.
Use the checklist to compare quotations
Read each quotation against the marked boundary. Check that the opening, operating position and completion check relate to the same item rather than relying on a general description.
Site responsibilities can be added where they arise. For example, the site may release the plant while the provider supplies local collection; the agreed split should be written beside the job.
If a provider identifies a missing measurement or inspection after reviewing the sheet, update that item before comparing the final price.
If the route remains unclear, jetting inspection and planning may be useful. For outage work, the shutdown jetting planning guide adds equipment release and handback times.
Before you send the checklist
Use wide photographs for the approach and closer views for the deposit or affected surface. Label them with the same reference used on the sheet.
Can similar items share one sheet? They can after review if their condition, access and acceptance are genuinely the same. Keep them separate while any of those points differ.
Send the completed sheet through the enquiry form. We will explain whether the remaining question needs a call, another image or a site visit.